Corrected Forms Paper
Step-by-Step Chart for Filing Corrected Returns on Paper Forms
1. No payee TIN (SSN, EIN, or ITIN) or incorrect payee TIN, or incorrect name and address.
This will require two separate returns to make the correction properly. Read and follow all instructions for both
Steps 1 and 2.
Step 1: Identify incorrect return submitted.
Form 1098, 1099, 5498, or W-2G:
1. Prepare a new information return.
2. Enter an "X" in the "CORRECTED" box at the top of the form.
3. Enter the payer, recipient, and account number information exactly as it appeared on the original incorrect return; however, enter 0
(zero) for all money amounts.
Error (on Original Return) How To File the Corrected Return on Paper Forms
Step 2: Report correct information.
A. Form 1098, 1099, 5498, or W-2G:
1. Prepare a new information return.
2. Do not enter an "X" in the "CORRECTED" box at the top of the form. Prepare the new return as though it is an original.
3. Include all the correct information on the form including the correct TIN and name and address.
B. Form 1096:
1. Prepare a new transmittal Form 1096.
2. Enter the words "Filed To Correct TIN, Name, and/or Address" in the bottom margin of the form.
3. Provide all requested information on the form as it applies to the returns prepared in Steps 1 and 2.
4. File Form 1096 and Copy A of the return with the appropriate service center.
5. Do not include a copy of the original return that was filed incorrectly.
2. Incorrect money amount(s), incorrect address, or a return was filed when one should not have been filed.
This error requires only one return to make the correction. (Follow the instructions under Error 1, instead of these instructions, if you must
correct an address and a name or TIN.)
A. Form 1098, 1099, 5498, or W-2G:
1. Prepare a new information return.
2. Enter an "X" in the "CORRECTED" box at the top of the form.
3. Enter the payer, recipient, and account number information exactly as it appeared on the original incorrect return; however, enter all correct money amounts in the correct boxes as they should have appeared on the original return, and enter the recipient's correct address.
B. Form 1096:
1. Follow the instructions under Error 1, Step 2-B, but ignore item B-2.
2. File Form 1096 and Copy A of the return with the appropriate service center.
3. Do not include a copy of the original return that was filed incorrectly.
3. Original return filed using wrong type of return.
For example, a Form 1099-DIV was filed when a Form 1099-INT should have been filed. This will require two separate returns to make the
correction properly. Read and follow all instructions for both Steps 1 and 2.
Step 1: Identify incorrect return submitted.
Form 1098, 1099, 5498, or W-2G:
Follow the instructions under Error 1, Step 1, using the same type of return that was used initially.
Step 2: Report correct information on the correct type of return.
A. Form 1098, 1099, 5498, or W-2G:
Follow the instructions under Error 1, Step 2-A, using the proper type of form.
B. Form 1096:
Follow the instructions under Error 1, Step 2-B, except enter "Filed To Correct Document Type" in the bottom margin of Form 1096.
You do not have to file a corrected return for an incorrect payer TIN or incorrect payer name and address. Also follow the instructions for Error 2 if incorrect data (i.e., code, checkbox, etc.) was entered in a box.
Page GEN-11
only on one of the returns. Refer to the Step-by-Step Chart for Filing Corrected Returns on Paper Forms on page GEN-11 to determine when you should mark the "CORRECTED" box. Chart. The chart on page GEN-11 gives step-by-step instructions for filing corrected returns for three of the most frequently made errors. Correction of errors may require the submission of more than one return. Be sure to read each
section thoroughly.
TIP
Regulations section 301.6724-1 (relating to information return penalties) does not require you to file corrected returns for missing or incorrect TINs if you meet the reasonable cause criteria. You are merely required to include the correct TIN on the next original return you are required to file. However, if you do not meet the reasonable cause criteria, you should file corrected returns by August 1 to be subject to
reduced penalty. In addition, even if you meet the reasonable cause criteria, the IRS encourages you to file corrections for incorrect or missing TINs so that the IRS can update the payees' records.
Error in Reporting the Issuer
If an error is discovered in reporting the issuer's (not recipient) name and/or TIN, the issuer should write a letter to the IRS containing the following information:
• Name and address of issuer
• Type of error (include the incorrect issuer name/TIN that was reported)
• Tax year
• Correct issuer TIN
• TCC
• Type of return
• Number of payees
• Filing method, paper or electronic
• If federal income tax was withheld
Mail correspondence to:
Internal Revenue Service
230 Murall Drive, Mail Stop 4360
Kearneysville, WV 25430